ANTI MONEY LAUNDERING
Policy Statement and Principles
In compliance with the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act) ("Act"), Pub. Law 107-56(2001). PAYEFX has adopted an Anti-Money Laundering (AML) compliance policy ("Policy").
Scope of Policy
This policy applies to all PAYEFX officers, employees and products and services offered by PAYEFX.
PAYEFX will cooperate to create a cohesive effort in the fight against money laundering. PAYEFX has implemented risk-based procedures reasonably expected to prevent, detect and cause the reporting of transactions required under Title III, Section 352 and Section 326, of the Act. All efforts exerted will be documented and retained in accordance with the Act. The AML Compliance Committee is responsible for initiating Suspicious Activity Reports ("SARs") or other required reporting to the appropriate law enforcement or regulatory agencies. Any contacts by law enforcement or regulatory agencies related to the Policy shall be directed to the AML Compliance Committee.
It is the policy of PAYEFX to prohibit and actively pursue the prevention of money laundering and any activity that facilitates money laundering or the funding of terrorist or criminal activities. PAYEFX is committed to AML compliance in accordance with applicable law and requires its officers, employees and appointed producers to adhere to these standards in preventing the use of its products and services for money laundering purposes.
For the purposes of the Policy, money laundering is generally defined as engaging in acts designed to conceal or disguise the true origins of criminally derived proceeds so that the unlawful proceeds appear to have been derived from legitimate origins or constitute legitimate assets.
Terrorist financing may not involve the proceeds of criminal conduct, but rather an attempt to conceal the origin or intended use of the funds, which will later be used for criminal purposes.
AML Compliance Committee
The AML Compliance Committee, with full responsibility for the Policy shall be comprised of the Chief Financial Officer.
The duties of the AML Compliance Committee with respect to the Policy shall include, but are not limited to, the design and implementation of as well as updating the Policy as required; dissemination of information to officers, employees and appointed producers of PAYEFX training of officers, employees and appointed producers; monitoring compliance of PAYEFX operating units and appointed producers, maintaining necessary and appropriate records, filing of SARs when warranted; and independent testing of the operation of the Policy.
Defined "covered products" include: (1) credit card processing; (2) debit card processing (3) electronic transactions or other vendor services products with features of cash value.
Customer Identification Program
PAYEFX has adopted a Customer Identification Program (ClP). It will provide notice that they will seek identification information; collect certain minimum customer identification information from each customer, record such information and the verification methods and results; and compare customer identification information with OFAC.
Notice To Customers
PAYEFX will provide notice to customers that it is requesting information from them to verify their identities, as required by applicable law. The following notice will be used:
To help fight the funding of terrorism and money-laundering activities, the U.S. Congress has passed the USA PATRIOT Act, which requires financial institutions, including insurance companies, to obtain, verify and record information that identifies persons who engage in certain transactions with or through our company. This means that we will verify your name, residential or street address, date of birth and social security number of other tax identification number on the application. We may also ask to see a driver's license or other identifying documents from you.
Required Customer Information
The following information will be collected for all new vendor applications:
Date of birth
Identification number, which will be a social security number ("SSN") or taxpayer identification number ("TIN") for U.S. persons or entities
Drivers license number
Based on the risk, and to the extent reasonable and practicable, PAYEFX will ensure that it has a reasonable belief of the true identity of its customers. In verifying customer identity, appointed producers shall review photo identification.
PAYEFX shall not attempt to determine whether the document that the customer has provided for identification has been validly issued. For verification purposes PAYEFX shall rely on a government-issued identification to establish a customer's identity. PAYEFX, however, will analyze the information provided to determine if there are any logical inconsistencies in the information obtained.
PAYEFX will document its verification, including all identifying information provided by the customer, the methods used and results of the verification.
Customers Who Refuse to Provide Information - If a customer either refuses to provide the information described above when requested, or appears to have intentionally provided misleading information, the sale agent shall notify the AML Compliance Committee.
Checking the Office of Foreign Assets Control ("OFAC") List
For all (1) new applications received and on an ongoing basis, (2) new sales agents or (3) new employees, PAYEFX will check to ensure that a person or entity does not appear on Treasury's OFAC "Specifically Designated Nationals and Blocked Persons" List (SDN List) and is not from, or engaging in transactions with people or entities from, embargoed countries and regions listed on the OFAC Web Site.
In the event of a match to the SDN List or other OFAC List, the AML Committee will conduct a review of the circumstances where such match has been identified.
There are signs of suspicious activity that suggest money laundering. These are commonly referred to as "red flags". If a red flag is detected, additional due diligence will be performed before proceeding with the transaction. If a reasonable explanation is not determined, the suspicious activity shall be reported to the AML Compliance Committee.
Examples of red flags are:
The customer exhibits unusual concern regarding the firm's compliance with government reporting requirements and the firm's AML policies, particularly with respect to his or her identity, type of business and assets, or is reluctant or refuses to reveal any information concerning business activities, or furnishes unusual or suspect identification or business documents.
The customer wishes to engage in transactions that lack business sense or apparent investment strategy, or are inconsistent with the customer's stated business strategy.
The information provided by the customer that identifies a legitimate source for funds is false, misleading, or substantially incorrect.
Upon request, the customer refuses to identify or fails to indicate any legitimate source for his or her funds and other assets.
The customer (or a person publicly associated with the customer) has a questionable background or is the subject of news reports indicating possible criminal, civil, or regulatory violations.
The customer exhibits a lack of concern regarding risks, commissions, or other transaction costs.
The customer appears to be acting as an agent for an undisclosed principal, but declines or is reluctant, without legitimate commercial reasons, to provide information or is otherwise evasive regarding that person or entity.
The customer has difficulty describing the nature of his or her business or lacks general knowledge of his or her industry.
The customer attempts to make frequent or large deposits of currency, insists on dealing only in cash equivalents, or asks for exemptions from the firm's policies relating to the deposit of cash and cash equivalents.
The customer engages in transactions involving cash or cash equivalents or other monetary instruments that appear to be structured to avoid the $10,000 government reporting requirements, especially if the cash or monetary instruments are in an amount just below reporting or recording thresholds.
For no apparent reason, the customer has multiple accounts under a single name or multiple names, with a large number of inter-account or third-party transfers.
The customer is from, or has accounts in, a country identified as a non-cooperative country or territory by the Financial Action Task Force.
The customer's account has unexplained or sudden extensive wire activity, especially in accounts that had little or no previous activity.
The customer's account shows numerous currency or cashiers check transactions aggregating to significant sums.
The customer's account has a large number of wire transfers to unrelated third parties inconsistent with the customer's legitimate business purpose.
The customer's account has wire transfers that have no apparent business purpose to or from a country identified as money laundering risk or a bank secrecy haven.
The customer's account indicates large or frequent wire transfers, immediately withdrawn by check or debit card without any apparent business purpose.
The customer makes a funds deposit followed by an immediate request that the money be wired out or transferred to a third party, or to another firm, without any apparent business purpose.
The customer makes a funds deposit for the purpose of purchasing a long-term investment followed shortly thereafter by a request to liquidate the position and transfer of the proceeds out of the account.
The customer engages in excessive journal entries between unrelated accounts without any apparent business purpose.
The customer requests that a transaction be processed in such a manner to avoid the firm's normal documentation requirements.
The customer, for no apparent reason or in conjunction with other red flags, engages in transactions involving certain types of securities, such as penny stocks, Regulation S ("Reg S") stocks, and bearer bonds, which although legitimate, have been used in connection with fraudulent schemes and money laundering activity. (Such transactions may warrant further due diligence to ensure the legitimacy of the customer's activity.)
The customer's account shows an unexplained high level of account activity with very low levels of securities transactions.
Attempt to borrow maximum cash value of a single premium policy soon after purchase.
If the sales agent:
Exhibits a dramatic or unexpected increase in sales.
Has consistently high activity in single vendor account in excess of company averages.
Exhibits a sudden change in lifestyle.
Requests client documentation be delivered to the agent
Upon notification to the AML Compliance Committee of a match to the OFAC SDN List or possible suspicious activity, an investigation will be commenced to determine if a report should be made to appropriate law enforcement or regulatory agencies. The investigation will include, but not necessarily be limited to, review of all available information, such as payment history, birth dates, and address. If the results of the investigation warrant, a recommendation will be made to the AML Compliance Committee to file a blocked assets and/or a SAR with the appropriate law enforcement or regulatory agency. The AML Compliance Committee is responsible for any notice or filing with law enforcement or regulatory agency. Investigation results will not be disclosed or discussed with anyone other than those who have a legitimate need to know. Under no circumstances shall any officer, employee or appointed agent disclose or discuss any AML concern, investigation, notice or SAR filing with the person or persons subject of such, or any other person, including members of the officer's, employee's or appointed agent's family. Disclosure of such is strictly prohibited by the Act.
PAYEFX is eligible to share information with other financial institutions under the USA PATRIOT Act for purposes of identifying and reporting activities that may involve terrorist acts or money laundering activities and to determine whether to establish or maintain a policy or engage in a transaction. The final rule (section 103.1 10) became effective Sept. 26, 2002. Registration with FinCEN is required prior to any information being shared between financial institutions. The AML Compliance Committee will register with EMG with FinCEN to facilitate appropriate information sharing under the USA PATRIOT Act. The notice form found at www.fincen.qov will be used. EMG will employ strict procedures both to ensure that only relevant information is shared and to protect the security and confidentiality of this information.
The AML Compliance Committee will be responsible to ensure that AML records are maintained properly and that SARs and Blocked Property Reports are filed as required. PAYEFX will maintain AML records for at least five years. The five-year retention period will be applied for five years after the policy or contract is surrendered, lapsed, terminated by death, or closed for any reason.
PAYEFX training will include, at a minimum: how to identify red flags and signs of money laundering; what roles the officers, employees and sales agents have in the PAYEFX compliance efforts and how to perform such duties and responsibilities; what to do once a red flag or suspicious activity is detected; record retention policy; and the disciplinary consequences for non-compliance with the Act and this Policy.
Training will be conducted on an annual basis. The PAYEFX AML Compliance Committee will determine the ongoing training requirements and ensure written procedures are updated to reflect any changes required in such training. PAYEFX will maintain records to document that training has occurred.
The AML Compliance Committee is responsible for the administration, revision, interpretation, and application of this Policy. The Policy will be reviewed annually and revised as needed.